Every billable hour, accounted for.
Track HQ is time entry, utilization and profitability in one place. Your team logs hours in seconds. Leadership sees effective rate, margin and who is drifting from target, without opening a spreadsheet.
Works with Harvest, Advantage, Google Calendar, Slack and Claude.
Team utilization
0.0%
YTD vs. 80% target
Billable this week
0.0h
93% of goal
Goal success rate
0%
28 of 36 weeks
Weekly billable hours · last 12 weeks
Timer running
Acme · Website Redesign · 1:42:07
- 80% billable target, tracked every week
- Timers that round up to the quarter hour
- Effective rate by client, division and person
- AI executive summaries with a second-pass review
- Slack nudges before the timesheet deadline
- Copy last week in one click
- Meetings become time entries
- Cost rates encrypted with AES-256-GCM
- Two-way Harvest sync
- Revenue per FTE, month over month
Why it exists
An agency runs on three questions. Most tools answer none of them.
0%
billable target, tracked weekly
Is the team hitting its targets?
Utilization against target for every person and the whole team. A missed-targets watchlist with consecutive-week streaks, so a bad week is a conversation and a bad month is not a surprise.
$0/hr
effective rate, by client, division and person
Are clients and people profitable?
Revenue from accounting meets hours from time tracking, so a fixed-fee project gets a real effective rate, not a guess. Margin, revenue per FTE and breakeven hours too, with the cost data encrypted before it ever touches a disk.
Fri 5pm
the week's summary lands in Slack, before the deadline
What should leadership do about it?
Leadership gets the answer, not another dashboard to decode. An executive summary written from every metric in the system and reviewed before it reaches you, naming what moved, why, and what to do next. And the team hears about a slipping week on Wednesday, not the Monday after.
Everything inside
Built from the timesheet up to the boardroom.
One product for the person logging hours on a Tuesday afternoon and the person deciding whether to hire in Q4.
Time entry that takes seconds
Day and week views, project and task pickers, quarter-hour increments and optional notes. Enter a day in less time than it takes to open a spreadsheet.
Timers with real rules
One running timer per person. Starting a new one stops the last. On stop, elapsed time rounds up to the nearest quarter hour, and anything past eight hours is flagged.
Meetings become entries
Connect Google Calendar and every meeting shows up as a suggested entry with the hours already filled in. Accept it, adjust it, or ignore it.
Copy last week
Recreate last week’s rows, or yesterday’s, without the hours. The people who do the same work every week never start from a blank page.
Team dashboard
A twelve-week billable chart with the goal line drawn on it, goal success rate, and utilization against target. Everyone sees the same number.
My Stats
Personal utilization, annual target progress with a quarterly breakdown, and PTO taken, planned and projected. Each person owns their own number.
Client concentration
Top-client and top-three share of billable hours, labeled Healthy, Moderate or High Risk, with a twelve-month trend. Know when one client is becoming the business.
Admin reports
Utilization over time, employee time, missed targets, effective rate, client rate, person profitability and revenue per FTE. Filters, presets and export on every one.
AI executive summaries
Claude reads the full metric set, drafts an executive summary, then reviews its own draft. It streams live and lands as a PDF you can forward.
Slack nudges
A mid-week alert when the team is under half of goal, and an end-of-week summary every Friday. The reminder arrives before the deadline, not after.
Enter time for your team
Admins can view, add and fix entries on behalf of anyone, with a clear “viewing as” banner and an audit trail on every change.
Locked down by default
Google sign-in restricted to your domain. Cost rates and financials encrypted at rest with AES-256-GCM. Profitability features simply switch off without the key.
Time Entry
Week of Aug 30 · Central Time
Sun
—
Mon
8.00
Tue
7.75
Wed
4.75
Thu
—
Fri
—
Sat
—
Acme Co · Website Redesign
Design
Northwind · Retainer
Development
Integrity-Internal · Team
Team Meeting
Acme Co · Website Redesign
QA review · timer running
Suggested from your calendar
Acme weekly sync
10:00 – 10:30 · 0.50h
Sprint planning · Northwind
1:00 – 2:00 · 1.00h
Rounds up to the nearest 0.25h on stop
Wednesday total 4.75h
Time entry
The fastest way to log a day is to barely have to.
Most of a week is predictable. Track HQ leans on that. Your calendar suggests the meetings, last week gives you the rows, and a timer covers everything in between.
- 1
Start a timer, forget about it
Stop it and the hours round up to the quarter hour, exactly how your account is configured.
- 2
Meetings arrive pre-filled
Connect Google Calendar once. Every meeting becomes a one-tap suggestion with the duration already set.
- 3
Copy last week without the hours
Rows come back, hours stay blank. You fill in what actually happened.
- 4
Syncs back to Harvest on its own
Entries push out within minutes and show a Synced badge when they land. Locked weeks stay locked.
Admin reports
Numbers leadership will actually read.
Seven reports, one hub. Every one has date presets, filters and a compare year. Money comes from accounting, hours from time tracking, and the two finally sit in the same table, whether you bill hourly, on retainer or at a fixed price.
Utilization over time
Team YTD vs. last year
0.0%
↑ 3.1 pts vs. 2025
Effective rate
Revenue ÷ billable hours
$0/hr
↑ $12 vs. last year
Missed targets
Last 3 completed weeks
- JR
J. Rivera
61% of target
- SP
S. Patel
68% of target
- MC
M. Chen
74% of target
AI executive summary
Drafted, then reviewed, by Claude
Utilization reached 82% this quarter, four points above target and led by Development. Two clients now account for 41% of billable hours, so concentration risk has moved from Healthy to Moderate. Recommend rebalancing Design capacity toward the Northwind retainer before Q4.
“Are we busy?” is a feeling. “Are we at 82% and rising?” is a plan.
0
weeks on the team chart
0.00h
rounding, always up
0-bit
encryption on cost data
0 min
to push entries back out
How it works
Four steps. No migration weekend.
- 01
Connect
Sign in with Google. Point Track HQ at your Harvest account and, if you want profitability, your accounting system.
- 02
Sync
Hourly pulls keep the last week fresh. A one-click backfill loads the year. Entries made in Track HQ push back out within minutes.
- 03
See
Every person gets their own stats and the team view. Admins get the full report set, from utilization to revenue per FTE.
- 04
Act
Slack nudges, a missed-targets watchlist and an AI executive summary turn the numbers into the conversation you need to have.
Integrations
Plays well with the tools you already pay for.
Harvest
Two-way sync of people, projects, tasks and time
Advantage
Revenue, sales journals and P&L for profitability
Google Calendar
Meetings suggested as time entries
Slack
Goal alerts and weekly summaries
GitHub
Activity as context for your day
Claude
Executive summaries by Anthropic Claude
Google Workspace
Single sign-on, domain restricted
Built by IntegrityXD
Made by an agency that needed it first.
Track HQ is designed, built and run by IntegrityXD, a digital experience agency that runs hourly retainers and fixed-fee projects side by side and got tired of stitching its own numbers together. We built it to run our business. Now we run it for others.
Want Track HQ for your team?
Email the team. We will walk you through the product live and talk through what it would take to run it for your agency.